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MCA e-filing
P K Gupta
Dec 23, 2019
4299
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- How To apply for a new company or How can I reserve the name of a new company?
- For registration of a company, what is the minimum requirement of Paid-up Capital ?
- Minimum how many number of directors required to form a company?
- If name is approved through RUN services on MCA, then what is the period of validity of name, Up to how many days it will remain valid?
- For registration of a company, what is the minimum requirement of number of subscribers?
- What are the documents to be filed with RoC / MCA every year?
- What should be done when payment of challan of SPICe (INC-32) is failed and challan is not expired till now?
- How do I find Charge created by Company and their Charge ID in MCA?
- How can I find CIN of a Company?
- What to do If My SRN is marked as 'Defective'?
- How I can attach documents with e forms if I have physical papers?
- Is there any size limit for documents to be attached?
- How to ensure that the size of scanned PDF documents is not excessive?
- How to sign an e-form?
- e-form once submitted, can be rectified by the company user or not?
- In the eForm, which requires multiple signatures, how to get those forms signed by more than one person ?
- How I can make payments electronically? Can I Make it through Credit Card/ Net Banking ?
- Are the details/ information submitted through Internet freely accessible to all? What about the privacy of data?
- Can I view public documents on MCA.? what is the procedure to view public documents on MCA and which documents are available for public viewing?
- How I can apply and get certified copies of the documents?
- If registered office of company has been shifted from the jurisdiction of one ROC office to another. How to file eForm inc-28 and eForm INC-22 with both the ROCs?
- If the e-form downloaded from the system displays the message that 'File is damaged, and it cannot be repaired'. What can be done ?
- I clicked Prefill button and got a message saying Acrobat is attempting to connect to site: http://www.mca.gov.in/DCAPortalWeb/services/PrefillService I clicked "Block". Now I am unable to prefill.
- Unable to Prefill data on the eForm, what should I do?
- Can I Cancel SRN once generated. If Yes…. What will be the procedure to cancel SRN?
- What should I do if form size is getting increased after attaching DSC or after digital signature?
- What to do when you got the below message displayed while using DSC
“Your Certifying Authority (CA) is not trusted. Please use a trusted CA”
“User Id against this Digital Certificate already exists.”
1. How To apply for a new company or How can I reserve the name of a new company?
MCA has introduced RUN (Reserve Unique Name) services through which a proposed name can be reserved for the purpose of incorporation of a company or change of name of an existing company. Fee required to be paid for this service is Rs. 1000/-.
In addition to RUN, You may use the SPICe form for the integrated process of name reservation along with incorporation of a company.
2. For registration of a company, what is the minimum requirement of Paid-up Capital ?
- One Person Company (OPC): Re.1/-
- Private Limited Company: Rs.2/-
- Public Limited Company: Rs.7/-
3. Minimum how many number of directors required to form a company?
One Person Company (OPC): One
Private Limited Company: Two
Public Limited Company: Three
Producer company: Five
- If name is approved for a new company to be incorporated then name approved through RUN shall remain valid 20 days from the date of approval
- If name is approved for change of name of an existing company then name approved through RUN shall remain valid 60 days from the date of approval
5. For registration of a company, what is the minimum requirement of number of subscribers?
One Person Company (OPC): One
Private Limited Company: Two
Public Limited Company: Seven
Producer company: Ten
6. What are the documents to be filed with RoC / MCA every year?
Balance Sheet, Auditor Report, Annual Return, Director Report etc. have to be filed every year in Form AOC 4 and MGT 7. And Other forms like DIR 3 KYC, BEN forms are also required to be filed as per applicability. And Many other forms like DIR 12, CHG forms and PAS 3 etc. required to be filed depending upon the event taking place.
Such challan remain valid for 15 days and if you will try to file this form before that then message shall be displayed that this form has already been filed.
You may proceed to submit the form again by cancelling existing SRN.
8. How do I find Charge created by Company and their Charge ID in MCA?
After logging in MCA portal click “View Index of Charges” service available and insert CIN of company. System displays all active charges with date of charge creation and amount secured.
9. How can I find CIN of a Company?
After logging in MCA portal click on any of the below option
“View Company / LLP Master Data”
“View Index of Charges”
“View Signatory Details”
enter company name and search. And click on the name of company you are searching for, CIN of that company will be auto filled.
10. What to do If My SRN is marked as 'Defective'?
If there is any defect or incompleteness in any form like MGT -7, AOC-4 etc., then same is marked by the RoC as ‘Defective’. You need to file such form afresh after rectifying the defects/ incompleteness with payment of applicable fee / additional fee.
11. How I can attach documents with e forms if I have physical papers?
You need to first scan the paper in pdf format as in all MCA forms documents are accepted in PDF format only.
12. Is there any size limit for documents to be attached?
No, there is no any size limit for individual documents to be attached. But we should keep the size minimum to the extent possible because there is limit on size of form. Size of form is permitted up to 6 MB only including all attachments after digital signature.
13.How to ensure that the size of scanned PDF documents is not excessive?
To ensure that the size of scanned PDF document is within the permissible size limits, it is recommended that scanning should be done in ‘black & white or Greyscale’ mode at 200 dpi resolution.
An e-form can be signed by the authorized signatory/ representative, Director, Auditor or Banker etc. through Digital Signature Certificate (DSC).
Inject DSC in your machine (Laptop or Desktop)
Set up the software of DSC you are using
Click the DSC box in the e-form and affix the digital signature.
15. e-form once submitted, can be rectified by the company user or not?
e-form once submitted cannot be rectified. However, the e-form can be re-submitted, if the concerned MCA office has marked the status of your SRN as 'Re-submission'.
- First Authorised signatory of the company should first sign the eForm
- then send the digitally signed eForm to the next person whose signature is required to be appended in the eForm
Once the signatures of all the signatories are obtained, the eForm can then be uploaded at MCA.
For example, in eForm No. CHG-1 first the authorised signatory of the company can sign; and then send the eForm through e-mail to the Bank representative. It can then be forwarded for certification by a professional, in the same manner.
17. How I can make payments electronically? Can I Make it through Credit Card/ Net Banking ?
Payments can be made electronically through credit card or Internet Banking. During the e-Filing process, the system will prompt you to make payment. You can choose the mode of payment and make the payment accordingly.
If you are not having a credit card or Internet banking facility, you can make payment at the counter of any one of the below mentioned authorized bank through the pre-filled challan generated by the system after e-Filing.
•State Bank of India
•Punjab National Bank
ICICI Bank
•HDFC Bank
•Indian Bank
18. Are the details/ information submitted through Internet freely accessible to all? What about the privacy of data?
Data submitted on MCA is absolutely safe. Online Inspection of documents is allowed strictly in accordance with the provisions of the Companies Act, 2013 on payment of a prescribed fee.
19. Can I view public documents on MCA.? what is the procedure to view public documents on MCA and which documents are available for public viewing?
To View public Documents:
- Register yourself on the MCA portal
- Click on the 'View Public Documents' link
- Select the company of which documents you want to view
- Select document category and the year of filing
Now you need to make the payment of prescribed fee per company. On receipt of the payment, the system will allow you to view the documents pertaining to the selected company from the 'My Documents' link after logging on to the portal. You will be able to view the documents for a period of 3 hours from the time you start viewing.
20. How I can apply and get certified copies of the documents?
Click on Get Certified Copies link.
Make the necessary payment of GCC service, along with stamp duty
After the application is completely processed, an acknowledgment payment is generated and appended to the certified copy of the document which is then sent to the Stakeholder by the jurisdictional RoC within 15 days by post.
There is no need to file these forms twice, file both these forms at MCA portal only once.
Old RoC office shall process the eForm and forward the same to the new RoC office. Approval of such eForm INC-22 shall not be allowed in case there is any other eForm(s) pending for payment of fee or is under processing.
Upon approval of eform INC-22, a new CIN and new Certificate for change of registered address shall be generated by the system.
MCA advised to have Adobe Reader XI installed on your system. You should un-install the other versions of Adobe before installing Adobe Reader XI.
Click the Allow button in order to prefill data when you get the above message.
In case you clicked Block, please use the following steps in order to remove www.mca.gov.in from the list of blocked sites:
1. Open Adobe Reader.
2. Go to Edit, click on Preferences and then on Trust Manager and on Change Site Settings
3. Check if www.mca.gov.in is in the list of sites having status Always Block
If yes, select the site www.mca.gov.in from the list and click the Remove Button.
and click Allow button in future.
24. Unable to Prefill data on the eForm, what should I do?
Follow the below steps:
1. Make sure that only ONE version of Adobe Reader is installed in your system.
2. Check the version of Adobe Reader. MCA recommend the Version 7.0.5 and above.
3. Have proper Internet connection. Enter the required data for prefill and click on the 'PREFILL' button.
4. Message with an option to 'BLOCK' or 'ALLOW' shall be displayed. Select the 'ALLOW' button, the required details shall be prefilled.
5. In case the prefill does not happen and you don't get the Security Message, verify the following:
a) Go to Edit, click on Preferences and then on Trust Manager and on Change Site Settings
b) Check if https://www.mca.gov.in is in the list of sites having status ‘Always Block’
If yes, select the site https://www.mca.gov.in from the list and click the ‘Remove’ Button.
and click ‘Allow’ button in future.
6. Still if the Prefill does not work, check whether you are able to open the MCA portal in the web browser. In case it does not open, contact your internet service provider or the local IT support person.
25. Can I Cancel SRN once generated. If Yes…. What will be the procedure to cancel SRN?
Yes you can cancel SRN if generated once. To understand the detail procedure to cancel the SRN click on below link
26. What should I do if form size is getting increased after attaching DSC or after digital signature?
If size of form get increased after digital signature / after affixing DSC then you need to do some changes in system. For detail procedure click on below link and check point no. 12.
27. What to do when you got the below message displayed while using DSC
“Your Certifying Authority (CA) is not trusted. Please use a trusted CA”
To understand how to resolve the above problem click on below link and refer problem no. 3
28. What to do when you got the below message displayed while using DSC
“User Id against this Digital Certificate already exists.”
To understand how to resolve the above problem click on below link and refer problem no. 3
29. What to do when you got the below message displayed while using DSC “Your certificate has been revoked.”
To understand how to resolve the above problem click on below link and refer problem no. 3
